EVENT SPONSOR TERMS AND CONDITIONS

 

1. ACCEPTANCE OF TERMS. Sponsors accepts the terms of this Agreement by being a sponsor, exhibitor, speaker, and/or attendee at the Event.

 

2. ATTENDEE ADDRESS LIST. If included in the sponsorship package, a list of the Event attendee names and contact information will be provided to the Sponsor in electronic format after the Event. CrushContracts will share pre-conference attendee list starting forty-five (45) days before the Event on a case by case basis.

 

3. VENUE. Sponsors must comply with Venue rules and regulation imposed by CrushContracts, and Venue management parties including but to limited to Venue owner, manger, sponsor, and/or operator (“Venue Manager”).

 

4. REFUND. Cancellations by Sponsor are not eligible for a refund. Sponsor’s failure to attend the Event does not entitle Sponsor to a refund. CrushContracts invests heavily in marketing and promoting Sponsor, and Sponsor’s products and services during the term of this Agreement, therefore cannot provide cancellation refunds.  

 

6. FORCE MAJEURE. This Agreement may be terminated by either party if the Event is canceled, relocated, or rescheduled due to any reason out of CrushContracts’ control, including but not limited to fire, strike, lockout, weather, pandemic, act of war, injunction, emergency, government action, or act of God. In such an event, Sponsor waives all damages against CrushContracts, and CrushContracts will issue a credit of up to fifty percent (50%) of the fees paid by Sponsor depending on the force majeure cancellation date.

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7. SPEAKER. If Sponsor’s package includes a Sponsor speaking role, Sponsor shall connect with CrushContracts’ faculty coordinator to ensure the Sponsor’s speaker registers and complies with Event requirements. Sponsor must provide speaker details to CrushContracts as per the deadlines provided by CrushContracts. Sponsor is responsible for their speaker’s fees and travel arrangements. The Sponsor speaker agrees to comply with all applicable laws and uphold industry standards and regulations, in compliance with the FTC and other legal bodies. If the Sponsor speaker is unable to perform the agreed upon terms, it must notify CrushContracts immediately so CrushContracts and obtain a replacement.

 

8. SPEAKER RECORDING. Sponsor speaker gives CrushContracts permission to record, stream, film, and produce transcriptions, directly or through third parties, including via Vimeo, Zoom or other platforms, and use Sponsor speaker’s name and likeness, which includes Sponsor speaker’s image, voice, likeness, name, title, and any links and biographical information Sponsor speaker submits in connection with the Event; and the Sponsor speaker’s Materials. Sponsor speaker’s name and likeness shall always be attributed to the Material, including any Derivative Works created by CrushContracts of or using the Material.

 

9. LICENSE TO USE AND DERIVATIVE WORKS. Sponsor speaker grants CrushContracts a worldwide, non-exclusive, irrevocable, sub-licensable, royalty-free, unlimited license in perpetuity to record, publish, use, edit, and create derivative works of or using the Speaker content and written material ("Content") including but not limited to Event recording, presentation handout, and all related assets created by CrushContracts related to the Event (“Derivative Work”) for any reason that is related to CrushContracts’ business now or in the future (“License”). Sponsor speaker owns all intellectual property rights in and to the Content; provided, however, that CrushContracts shall own the intellectual property rights to Derivative Works. Sponsor or Sponsor speaker does not have a right to use Derivative Works without CrushContracts' prior written approval. Upon request, CrushContracts will provide Sponsor speaker with relevant Derivative Works and other Event related content for Sponsor speaker’s use. Sponsor speaker shall not be entitled to any additional compensation for the License or for CrushContracts' use of Derivative Works. CrushContracts may make non-substantive edits to the Content for Derivative Works, and CrushContracts shall seek Sponsor speaker’s written approval for any substantive edits to the Content. CrushContracts many not use Content for any other purpose other than as permitted in this Agreement.

 

10. CHARACTER OF EXHIBITS. Sponsor must respect the style and decorum of this Event. Booths and displays must be sophisticated, minimalistic, and visually appealing. Undignified methods of attracting attention, excessive audio or visual attention-getting devices or effects, or strong odors are prohibited. CrushContracts reserves the right to judge the appropriateness of any exhibit and to decline Sponsor to conduct or maintain an exhibit if, in the opinion of CrushContracts, the Sponsor, its exhibit, or proposed exhibit shall in any way be deemed unsuitable. This reservation relates to persons, conduct, articles of merchandise, printed matter, souvenirs, catalogs, and other items, which might negatively affect the character of the Event. Sponsor agrees to CrushContracts’ right to enforce this provision by the removal of the exhibit or portions thereof deemed unsuitable, or to prevent the installation of any proposed exhibit deemed to be unsuitable.

 

11. REMOVAL. CrushContracts reserves the right to restrict, prohibit or remove any sponsor, exhibitor or product that, in its sole discretion detracts from the character of the Event, or violates any of the terms of this Agreement. Sponsor further agrees that CrushContracts will not be liable for such removal, and Sponsor is not entitled to a refund by CrushContracts as a consequence of such removal or enforcement of this Agreement.

 

12. OCCUPANCY OF SPACE. Sponsors must first check in on arrival at Sponsor registration at the Venue. All move-in and move-out of exhibits must be through designated loading docks, freight doors, and freight elevators. The main lobbies, escalators and passenger elevators are not to be used for this purpose. All booths must be set up by fifteen (15) minutes before Event starts on Event day, and occupied during the designated hours.

 

13. ASSIGNMENT OF EXHIBIT SPACE. Exhibit space will be assigned at the discretion of CrushContracts. CrushContracts reserves the right to reassign space if necessary. CrushContracts will not be held liable for any space assignment or reassignments.

 

14. SHARING AND SUBLETTING. Sponsor agrees not to assign or sublet the whole or any portion of the designated exhibit space. All signs, logos, displays, and products in the exhibit space or booth must belong to and represent only the Sponsor.

 

15. SHIPPING. Sponsor must comply with Venue shipping and receiving rules to manage in-bound receiving and out-bound shipping of packages, pallets, and containers larger than envelope size and out-bound envelope size packages.

 

16. HOURS OF OPERATION. Sponsor agrees to have exhibit open for entire duration of the Event. Sponsor agrees to provide at least one representative to staff their exhibit space during the Event’s hours of operation. CrushContracts reserves the right to make changes in the Event hours as needed and will notify Sponsor promptly.

 

17. BOOTH DISMANTLEMENT. Sponsors shall not initiate tear down exhibit prior to fifteen (15) minutes before the Event ends on Event day. Sponsor understands that premature tear-down detracts from the overall merit of the Event and can cause potential liability hazards to attendees still in the Event.

 

18. SALES OF PRODUCTS, SERVICES OR SAMPLES. This Event is designed to benefit Sponsor. CrushContracts encourages Sponsor to represent its brand, solicit sales, offer demos, and even close deals at the designated areas of the Event. Sponsor must do so professionally and tactfully, and never in another sponsor’s time and space.

 

19. SOLICITATION OUTSIDE DESIGNATED AREAS. The aisles and other spaces in the exhibit hall not assigned to the Sponsor shall be under the control of CrushContracts. Solicitations, interviews, promotions, conferences, distributions of literature, lectures, and any other type of activity shall be restricted to the space assigned to the Sponsor. Please do not conduct such activity in another sponsor’s space and time. CrushContracts reserves the right to remove Sponsor for failure to comply with this provision, and Sponsor waives all liability against CrushContracts for such removal.

 

20. SPONSOR TICKETS. Complimentary tickets are included in the sponsorship package. Please see Sponsorship Package Details page above for number of tickets. Additional Sponsor tickets may be purchased on a case by case basis.

 

21. ENDORSEMENT. Unless otherwise agreed to in writing by CrushContracts, Sponsor is not permitted to represent in any manner that CrushContracts or the Event has endorsed its goods or services.

 

22. CONFIDENTIALITY. Sponsor will not share any confidential information about the Event, CrushContracts, and its strategy with third-parties. The terms of this Agreement are confidential.

 

23. INDEMNITY AND HOLD HARMLESS. Sponsor/exhibitor shall indemnify and hold harmless CrushContracts, volunteers, Venue, Venue Manager, and other provisions of Event services from and against any and all claims, charges, complaints, liability, losses, demands, actions, damages, expenses, judgments, settlements and/or costs of any nature whatsoever resulting directly or indirectly, wholly or in part, by any act, omission, negligence, or conduct of exhibitor or exhibitor’s employees, representatives, agents, contractors, patrons, guests, licensees, invitees, or assigns, at or related to the Event, including but not limited to, any such costs in connection with a violation of any laws or regulations, any off-site activities, any dangerous or hazardous materials any damage, injury, or loss to persons and/or property and any costs, including attorney’s fees, incurred by CrushContracts and CrushContracts volunteers in connection with the enforcement of this contract. Sponsor covenants and agrees that if CrushContracts and/or CrushContracts volunteers is made a party to any litigation commenced by or against Sponsor or relating to this contract or the exhibit space rented hereunder, then Sponsor shall pay all costs and expenses including attorney’s fees and court costs, incurred or imposed upon CrushContracts or any CrushContracts volunteer. This section shall survive termination of the contract. CrushContracts agrees it must notify (a) Sponsor promptly in writing about the Claim; (b) Sponsor has sole control of the defense and all related settlement negotiations; and (c) CrushContracts shall provide Sponsor with the assistance, information, and authority reasonably necessary to perform the above. Sponsor shall reimburse CrushContracts for its reasonable out-of-pocket expenses incurred in providing such assistance. Sponsor will not enter into any settlement that imposes any liability or obligation on CrushContracts without CrushContracts’ prior written consent.

 

23. LIMITATION OF LIABILITY. IN NO EVENT SHALL EITHER PARTY BE LIABLE UNDER THIS AGREEMENT TO THE OTHER FOR ANY INCIDENTAL, CONSEQUENTIAL, INDIRECT, STATUTORY, SPECIAL, EXEMPLARY OR PUNITIVE DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOST PROFITS, LOSS OF USE, LOSS OF TIME, SHUTDOWN OR SLOWDOWN COSTS, INCONVENIENCE, LOSS BUSINESS OPPORTUNITIES, DAMAGE TO GOODWILL OR REPUTATION, OR OTHER ECONOMIC LOSS, REGARDLESS OF WHETHER SUCH LIABILITY IS BASED ON BREACH OF CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE, AND EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR SUCH DAMAGES COULD HAVE BEEN REASONABLY FORESEEN.

 

25. LOSS, THEFT OR DAMAGE. CrushContracts shall not be liable or responsible for any loss, theft or damage to the property of Sponsor, its employees or representatives. CrushContracts will not be liable for injury or damage to persons or property during the term of this Agreement, from any cause whatsoever, by reason of the use or occupancy of the exhibit space by Sponsor, its employees, representatives, or assigns. Sponsor shall carry insurance to protect all exhibit materials against damage, theft, or other loss.

 

26. INSURANCE: Sponsor shall, at its own expense, obtain and carry worker’s compensation, commercial general liability (including products and completed operations, independent contractors, personal injury, and blanket contractual liability insurance) at limits of at least one million dollars ($1,000,000) during the entirety of the Event. CrushContracts and Venue shall be included in such policies as additional named insureds. Sponsor acknowledges that CrushContracts and Venue do not maintain insurance covering Sponsor’s property, and that it is the sole responsibility of Sponsor to obtain and maintain such coverage.

 

27. PUBLICITY. Sponsor will provide CrushContracts with Sponsor marks, logos, and other digital assets to be used by CrushContracts for Event promotion. Sponsor authorizes CrushContracts to advertise or publicize Sponsor’s status as an Event sponsor, using name or any trade name, trademark or service mark belonging to Sponsor in any form of marketing and advertising including but not limited to press releases, websites, brochures, videos, social media. Sponsor agrees to being recorded and photographed at the Event, and to the usage of its image, voice, likeness, name, title, and biographical information Sponsor submits to CrushContracts for Event marketing, soliciting other sponsors for this Event, and other marketing by CrushContracts. Except for another sponsor’s class, Sponsor may use its video clips and photos from the Event for its marketing purposes in the future. Sponsor may not record the full Event or substantial portions thereof, and use such recordings for any purpose without CrushContracts’ prior written approval.  All other promotional activities by Sponsor featuring the name or logo of CrushContracts and the Event must have prior approval form CrushContracts. Please submit your requests to Roma Khan, at roma@crushlegalacademy.com.

 

28. SPONSOR GIVEAWAYS. Sponsor assumes all responsibility to notify and deliver any prizes or awards made by Sponsor. CrushContracts reserves the right to terminate any promotion, prize or award deemed inappropriate by CrushContracts, and Sponsor agrees to release CrushContracts from any liability as a result of such action.

 

29. FIRE AND SAFETY REGULATIONS. Sponsor agrees to confine its exhibit to the space provided. Circulars, publications, advertising matter, and promotional giveaways may be distributed only within booth space. No balloons of any type may be used in the exhibit. Nothing shall be posted on or tacked, nailed, screwed, or otherwise attached to columns, walls, floors or other parts of the building, furniture, or drapes. Signs, nails, etc. will not be permitted to intrude into or over aisles. Tape will not be allowed on the floor of the exhibit hall. All equipment must have pads under it. The use of flammable/volatile materials or materials under high pressure within exhibits, displays, offices, and meeting rooms is strictly forbidden. Sponsor agrees to abide by all Chicago and Venue fire and safety regulations. Balloons, helium balloons or flying objects of any kind are not allowed in any part of the Event.

 

230. FOOD AND BEVERAGES. All food and beverage services must be pre-approved in writing by CrushContracts. To access Venue’s preferred caterer for purchasing food/beverages for distribution in your exhibit space, please reach out to CrushContracts at roma@crushlegalacademy.com.

 

31. USE OF EQUIPMENT. Sponsors are responsible for movement of all exhibit material unless they have received written authorization by CrushContracts to utilize an outside contractor to move booth material. If assistance will be needed in moving exhibit material, Sponsor should contact CrushContracts prior to the Event.

 

32. STORAGE. Storage items, crates, boxes and equipment not used in the exhibit space may be stored only in areas designated by CrushContracts.

 

33. MEDIA COVERAGE. Sponsor must obtain advance written approval from CrushContracts for any media coverage. All requests for media coverage must be submitted no later than thirty (30) days before the Event.

 

34. OTHER RULES AND REGULATIONS. Sponsor agrees to abide by all rules and regulations issued by CrushContracts, including all health and safety protocols and infectious disease mitigation efforts, either in advance of the Event or on site either in writing or verbally. In all cases, it is the responsibility of the Sponsor to obtain written authorization in advance of the Event for any exceptions, or to authorize any exhibit or practice which may be considered questionable. Correspondence should be addressed to Roma Khan at roma@crushlegalacademy.com.

 

35. VIOLATION OF TERMS. Any violations of this Agreement, and rules and regulations by the Sponsor, its exhibitor, employees, or agents may cause Sponsor to forfeit the right to occupy the exhibit space and fees paid for the Event. CrushContracts may take possession of the space and remove all Sponsor persons, and display items at the Sponsor’s expense and Sponsor waives all claims against CrushContracts, Venue, and Venue Manager for any damage caused to Sponsor goods.

 

36. GENERAL. This Agreement shall be governed by and construed in accordance with the laws of the state of Illinois, without regard to conflicts of laws principles. This Agreement contains the entire understanding of the parties and supersedes all prior agreements between the parties with respect to the subject matter hereof. All obligations under this Agreement which by their nature extend beyond termination will survive termination and remain in effect. Neither Party may assign this Agreement without the prior written consent of the other and such consent shall not be unreasonably withheld, except when assigning to a successor of all or substantially all of the assets of such party through merger, reorganization, consolidation or acquisition. No assignment shall relieve the assigning Party of any of its obligations hereunder. This Agreement shall be binding upon and shall inure to the benefit of the Parties hereto and their respective successors and permitted assigns. This Agreement, and any of its child agreements can only be modified in writing signed by authorized representatives of both parties. If any provision of this Agreement shall be found invalid or unenforceable, the remainder of this Agreement shall remain in full force and effect. Neither Party’s failure to object to any document, communication, or act of the other will be deemed a waiver of any of the terms of this Agreement. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall be deemed a single agreement. The Parties will comply with applicable laws and regulations.

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